Diploma Mailing Update – 6/30

International diplomas were Fedexed on Monday, June 14th; however we encountered major delivery issues with those being sent to China.  FedEx tried to contact those graduates but could not dial a United States number.  If your diploma was mailed to an international address and you  have not received it, please email Tracey Stanley (tstanley@wesleyan.edu) with your legal name and WesID, (please do not send her your preferred name).

The first half of the alphabet was FedEx on Friday, June 18th.  This included graduates names (A-Jontz).  They should have arrived by now.  If you have not received your diploma, again email Tracey Stanley (tstanley@wesleyan.edu) with your legal name, WesID and the address that it should be mailed to.

The remaining graduates (Joyce-Zitter), those that have cleared their student accounts and those upon completions that have been cleared will be FedExed on July 1st with a July 7th delivery date.

Again, please make sure that if you contact Mrs. Stanley that you include your legal name, WesID and address that it should be mailed to.

Congratulations again!

Diplomas/Mailing Addresses, Transcripts, Commencement Photos and Middletown Cash Refunds – 6/4

Greetings!

I hope you’re enjoying the summer and looking forward to the next leg of your journey. There are still some lingering questions and loose ends to tie up; hopefully, the information below is helpful.

Diplomas, Diploma Addresses and Official Transcripts

Any changes to diploma mailing addresses are due to Tracey Stanley in the Registrar’s Office by 4:30pm, EST today, June 4th. Include your name, WesID and your new address in any correspondence with Ms. Stanley about updating your diploma mailing address. Future inquiries about your mailing address and changes should be directed to Ms. Stanley. The Registrar’s Office staff is working with a vendor to mail diplomas this month; you should receive them by July 5th if not earlier.

Official transcripts with your degree conferral date are available now. You may request an official transcript through the Registrar’s Office and the National Student Clearinghouse. You may also request Enrollment and/or Degree Verification through the Registrar’s Office. Additionally, employers may call the National Student Clearinghouse at (703) 742- 4200 to verify degree completion.

Employers can verify degrees by calling this number.

Commencement Photos and Follow Up

Wesleyan partnered with GradTrak® Graduation Images and professional photographers  to take a candid photograph of each graduate present at the ceremony. You will receive a free passport-sized digital proof of these photos on an order card within 5 to 7 days following the ceremony. Questions may be emailed to service@gradtrak.com.

You may order online at www.gradimages.com or call (800) 261-2576. To pre-register your permanent email address and receive a $5.00 coupon towards a purchase of $25.00, please visit www.gradimages.com and click on Pre-Event Registration. You may add contact information for up to six additional relatives and/or friends. GradTrak® will never sell or share the address/email information provided to them.

Middletown Cash Refunds

Contact Cathy-Lee Rizza at the WesCard Office (wescard@wesleyan.edu) to make the initial request for a refund of your Middletown Cash (note: points are not eligible for refunds). She will help you close your Middletown Cash account, and your balance minus a $25.00 administrative fee will be transferred to your student account. You will then need to fill out a refund request form on the front page of the student accounts website.

I will be working most of the summer, so feel free to reach out with any other questions or concerns. I’m also preparing to welcome the Class of 2025 this fall, so you will most likely see some changes to my outgoing messages.

Have a wonderful summer!
Dean Leathers

Tanesha A. Leathers, PhD (she/her/hers)
Dean for the Class of 2025
Interim Dean for the Class of 2022, Li-Ro
Congratulations to the Class of 2021!
Wesleyan University
Middletown, CT 06459

Reminder: Last Day to Change Grading Mode – 4/28

This is a friendly reminder that the last day to change the grading mode for courses with the student option is Wednesday, April 28th by 5pm, EST.

The deadline to withdraw from full-semester or 4th quarter courses is Wednesday, May 5th by 5pm, EST. Please see the details below for instructions.

Withdrawing from Courses

Some of you have already opted to withdraw from a course with a “W” on your academic history/transcript. A “W” is not punitive in nature; it just means you withdrew from a course after the drop/add deadline.

You may request to withdraw from a course by completing the withdrawal form and emailing it to me, your instructor, and your faculty advisor. I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Wednesday, May 5th by 5pm EST is the deadline to withdraw from full semester and/or 4th quarter courses. Check with your faculty advisor(s), Credit Analysis Report, and Gen Ed Report (where applicable) before you request to withdraw from any course.

Take care for now,

Dean Leathers

Reminder! 2021 Diploma Name Due by 4/18

To: Candidates for Bachelor of Arts Degree
From: Rosie Villard, Administrative Assistant V

To ensure that your full legal name is spelled correctly on your diploma, we are asking you to confirm your diploma name. Please confirm your name as soon as possible.

In your WesPortal under ‘My Information’ click on Diploma Name and Address. The name that we currently have on file will be displayed on this page. If your name is correct, please click on Confirm/Update button at the bottom of the page. If your name is not correct, please make any necessary corrections before selecting the Confirm/Update button.

Please note that you will only be able to update your name once per day – if you confirm your name in error, you will need to return to the page the following day to make any corrections.

If your name contains special characters or accents, please confirm the spelling of your name without the characters or accents. In order to make sure that the special characters or accents appear correctly on your diploma, you will be asked to link to the Special Character Diploma Name Confirmation form and send it to the Registrar’s Office.

To make a correction to your legal name for all other university records, you will need to send a form of legal identification (birth certificate, passport, driver’s license, or legal name change document if your name has been legally changed) to the Registrar’s Office.
The diploma name system will close on Sunday, April 18th at 11:59pm.

Leona (Rosie) Villard
Admin Assit V
Registrar’s Office
Wesleyan University
237 High Street, North College
Middletown, CT 06459

Major, Minor and Certificate Certification for Graduation

From: Susan Krajewski <skrajewski@wesleyan.edu>
Sent: Wednesday, February 24, 2021 1:05 PM
To: Senior on campus Announcement <senioron-l@wesleyan.edu>
Subject: Major, Minor & Certificate Certification for Graduation

Dear Senior:

Now that Drop/Add has closed for the spring semester, it’s time to review your Major/Minor/Certificate CertificationForms to ensure they are ready for submission beginning March 1st.

  1. Click on the Major/Minor/Certificate Certification link in WesPortal. There you will find secondary links to all your current majors, minors and/or certificates. Click on those links to access each of your forms.
  2. The first thing you need to do is mark the courses you wish to offer in satisfaction of each requirement.  The form is built so that it pre-populates with courses that are pre-approved to count in various categories.  You need to check the box next to the courses you wish to offer.
  3. If you wish to offer a course that does not automatically appear on your form, click the request override link on the requirement line where you want the course to appear.  That will open up a drop-down menu that displays your entire academic history, including study-abroad courses. Simply select the course from the drop-down and click the Submit Override button.  That will cause the course to appear in green and the status will say “pending advisor approval.” Your advisor will receive an automated email alerting them to your override request so they can approve it. Important note: you cannot submit your final certification form if you have overrides pending so submit those now if necessary.
  4. Make sure you offer something in satisfaction of each and every requirement listed on the form.
  5. Lastly, select a Capstone Experience and click the SAVE button to update.

Beginning Monday, March 1st seniors will see a Final Submit button appear on the landing page where you access each of your certification forms.  After you review your forms to make sure they are in good order, click the Final Submit button to send the form to your academic department for final certification.  This is an important step in the graduation clearance process that you must initiate.

Note: you must do this for each and every major/minor or certificate you intend to complete.  If you do not intend to complete one of your current plans, you should use the Declaration tool in WesPortal to drop it.  Your Class Dean will work closely with the Registrar’s office to confirm your major completions.  Minors and Certificates are handled differently. It is solely the student’s responsibility to submit their Minor and Certificate Certification forms for approval. Minors and Certificates that are not certified prior to graduation will not be posted to your academic record so make sure you submit them!

The senior deadline for submitting all certification forms is Friday, March 19th at 5pm.

Faculty members then have 2 weeks to complete their certifications by Friday, April 2nd.

If you need assistance working with the forms, please contact me or your Senior Class Dean.

Best–Susan

2021 Diploma Name System Open

To:   Candidates for Bachelor of Arts Degree
From:  Rosie Villard, Administrative Assistant V, Office of the Registrar

To ensure that your full legal name is spelled correctly on your diploma, we are asking you to confirm your diploma name.  Please confirm your name as soon as possible.

In your WesPortal under ‘My Information’ click on Diploma Name and Address. The name that we currently have on file will be displayed on this page.  If your name is correct, please click on Confirm/Update button at the bottom of the page.  If your name is not correct, please make any necessary corrections before selecting the Confirm/Update button.

Please note that you will only be able to update your name once per day – if you confirm your name in error, you will need to return to the page the following day to make any corrections.

If your name contains special characters or accents, please confirm the spelling of your name without the characters or accents.  In order to make sure that the special characters or accents appear correctly on your diploma, you will be asked to link to the Special Character Diploma Name Confirmation form and send it to the Registrar’s Office.

To make a correction to your legal name for all other university records, you will need to send a form of legal identification (birth certificate, passport, driver’s license, or legal name change document if your name has been legally changed) to the Registrar’s Office.

The diploma name system will close on Sunday, April 18th at 11:59pm.