Vaccine Record Upload

Dear students,

We are aware that a number of you were able to get vaccine appointments outside of the Community Health Center clinic on April 25.   For those who got your first vaccine dose at the CHC clinic, you are automatically scheduled for your second dose on May 15 at the same time slot that you received your first dose. No additional scheduling is necessary.

Regardless of where you get your vaccine, when you receive your final dose, we ask that you submit verification of your COVID-19 vaccination to the electronic medical record system by going to https://wesleyan.medicatconnect.com and use your Wes email user/password to log in.

Please see instructions below:

  • Take a photo of your vaccine card/record.
  • Click on the Immunizations Icon located at the top left on the home page.
  • Select Enter dates from the drop Box.
  • Scroll to the end of this screen where you will see the heading COVID 19 Vaccine.
  • Enter your date and hit submit (repeat this step if more than 1 vaccine).
  • An immunization entry pop up box will appear.
  • Click HERE to upload a copy of your record.
  • Select either COVID-19 vaccine or Immunization Record from the documents available for upload drop box
  • Select file and Open

Thank you in advance for your cooperation in uploading this record and helping us as we plan for the fall semester.

Best,

Dean Rick

Vaccine Side Effects

To the Wesleyan community:

As previously announced, the first dose of the Pfizer vaccine will be administered to our students on April 24-25 with the second dose on May 15-16.

We encourage everyone to take advantage of the vaccine. It is safe and effective, and has been shown to keep people out of the hospital. The vaccine may cause side effects, which means that our immune system is responding appropriately. The types, level, and duration of side effects can vary from one individual to another and do not indicate the degree of immune response.

You will most likely experience a sore arm, redness, and/or swelling at the injection site that may last a day or two. The Centers for Disease Control (CDC) advises individuals not to ‘’pre-medicate’’ with anti-inflammatory agents just prior to receiving the vaccine. There is a concern that pre-medicating may inhibit our immune system response.

You may also experience fatigue, headache, muscle aches, chills, fever, and/or nausea, which may last one or two days and prevent you from attending work or classes. Supportive measures such as rest, adequate hydration, cool compress at the injection site, Tylenol or Ibuprofen can help ease discomfort.

During this period of campus-wide immunization, we would ask for flexibility for community members who have been vaccinated. Specifically, we request that those who miss a day or two of classes or work not be required to get documentation from a healthcare provider. Because symptoms are similar to those that we screen for at the testing site, we recommend that anyone who has had a COVID-19 vaccine in the past 48 hours and has these symptoms receive a test.

If you are concerned about or experience any post vaccination symptoms, please contact your healthcare provider (staff and faculty) or the Davison Health Center (students):

  • Increasing arm redness after 48 hours
  • Shortness of breath
  • Severe chest or abdominal pain
  • Significant lightheadedness or fainting
  • Mental status changes

None of the messenger RNA vaccines including the Pfizer vaccine have been associated with the rare blood clotting phenomena known as Vaccine Induced Thrombotic Thrombocytopenia (VITT).

Most experts agree that one is fully immunized at two weeks following the second dose of the Pfizer vaccine. Until we achieve campus herd immunity, we will still need to adhere to all COVID-19 guidelines.

Anyone who has had COVID should receive a vaccine as soon as possible after release from isolation. Initially, the recommendation was to wait 90 days (natural immunity could be expected to provide protection for at least that long). This recommendation was based on the concern that there was not enough vaccine available for the general population, but supply is no longer an issue.

Wishing you all wellness and safety,

Tom McLarney, MD

Important Commencement Updates – 4/20

Dear Wesleyan community,

We are all excited and eager to celebrate the 189th Commencement and the accomplished and persevering Class of 2021 in person next month. I write to share important details and updates about Commencement. Our condensed Commencement exercises will take place on Andrus Field beginning at 11 a.m. on Wednesday, May 26, rain or shine. Graduates and guests will be in a celebratory mood, but we must adhere to all COVID-19 safety precautions—wearing masks and maintaining appropriate distance.

Other important updates:

–All graduating students—including remote students, December 2020 completions, and graduate degree candidates—may participate in Commencement. Diplomas will be mailed to all graduates after Commencement. December completions and graduating seniors who are studying remotely are permitted to return for Commencement day or may opt to stay on campus Tuesday, May 25, through noon Thursday, May 27. Graduates planning to return to campus for Commencement should inform the University by April 30 by completing the Commencement Plans form.

–While the University would prefer to welcome more guests to campus, we are limiting our numbers to two guests per graduate to ensure the safety of all of our attendees. Graduates will be asked to register themselves and their two guests through the University Box Office. A separate email with the registration link will be sent when registration opens the week of April 26. Registrations are nontransferable.

–All guests should be vaccinated or have received a negative PCR test result three to five days prior to arriving on campus. Guests will enter through designated areas near Andrus Field, and contactless guest check-in will be outside the Usdan University Center.

–Guests will be seated together in groupings of two. All groupings will be spaced to ensure proper social distancing. Guest access to campus will be for Commencement day only. (Other Commencement-related events and activities will be virtual or limited to graduates.)

–For those who cannot attend in person, the Commencement ceremony will be live streamed on the Commencement 2021 website and Wesleyan Facebook page beginning at 11:00 a.m. on May 26.

For more information about Commencement please visit the Commencement 2021 website or email rc@wesleyan.edu.

Finally, these plans are subject to change if conditions warrant. Thank you for your understanding and cooperation in making sure we all can mark this milestone safely. We are really looking forward to this!

Sincerely,

Mike Whaley

Vice President for Student Affairs

Notes from the Class Dean – 4/15

Dear members of the class of 2021,

I hope this message finds you doing well. We’re entering the final month of the semester, and I know many of you are anxious for more information to help you prepare for what is to come. The following information should help you finish up required paperwork as we look towards the end of May. I anticipate that you will receive more announcements about commencement from university leadership sometime next week.

Major/Minor/Certificate Certification Forms

This is a final reminder to complete your major/minor/certificate certification forms if you haven’t already done so. You may access instructions here. Class Deans and the Registrar’s Office staff use information provided on these forms to help confirm whether graduation candidates will be cleared for their degrees at the end of the semester.

Honors Thesis Registration/Uploads

Honors candidates may upload their thesis submissions starting at 8:00am, EST on April 20th; the link for thesis submissions will close at 4:00pm, EST on April 21st.

Diploma Name and Address

This Sunday, April 18th is the deadline to submit the name that should be reflected on your diploma. Also submit the correct mailing address for the Registrar to send your diploma when it’s ready; you may submit this information through the Diploma Name and Address link in WesPortal as well. Note: undergraduate students will not receive their diplomas at commencement. The Registrar will mail diplomas for students who have completed all degree requirements and have been cleared to receive their diplomas (i.e. do not have any holds).

Diploma Holds

Students planning to graduate in May must have a student account in good standing to receive their diploma. Please contact the Student Accounts Office with questions. Additionally, eligible graduates with disciplinary holds will not receive their diplomas until those holds are removed. You may contact the Dean of Students Office with any questions.

Upon Completion Policy

I only had two students attend the Upon Completion Q & A I hosted on April 8th, and I didn’t receive many questions for the session. I’ll take that to mean that my clarifying email about the upon completion policy was helpful! You may access the content from that email here.

Change of Grading Mode

The Registrar sent out confirmation that the change of grading mode deadline is 5pm, EST, Thursday, April 28thRemember, this change only impacts courses with the student option.

Withdrawing from Courses

Some of you have already opted to withdraw from a course with a “W” on your academic history/transcript. A “W” is not punitive in nature; it just means you withdrew from a course after the drop/add deadline.

You may request to withdraw from a course by completing the withdrawal form and emailing it to me, your instructor, and your faculty advisor. I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Wednesday, May 5th by 5pm EST is the deadline to withdraw from full semester and/or 4th quarter courses. Check with your faculty advisor(s), Credit Analysis Report, and Gen Ed Report (where applicable) before you request to withdraw from any courses.

2021 Commencement Regalia Updates

  • Pre-ordered caps and gowns will not be delivered to the WRJJ Bookstore until mid-May.
  • You must call Oak Hall (not the bookstore) if you wish to make a change to your order: 800-456-7623. Please tell Oak Hall that you are a Wesleyan University student from Middletown, CT and need to make a change. You’ll need to give them your order number.

Don’t forget the following resources for the final stretch of the semester:

Academic Peer Advisors (APAs)

Accessibility Services

CAPS (remember CAPS offers an after-hours service you may access with the same phone number for business hours: 860-685-2910)

Digital Learning Resources

Gordon Career Center (Check out Cardinals Helping Cardinals)

Math Workshop

Office of Religious & Spiritual Life

Peer Tutoring

Scientific Computing and Informatics Center (SCIC)

Student Academic Resources including Academic Support Services

WesNest (see WesPortal)

WesWell

Writing Workshop

Take gentle care,
Dean Leathers

UPDATE: Wesleyan/CHC Vaccine Clinic for Students

Dear students,

I write with an update regarding the University’s partnership with the Community Health Center (CHC) to host vaccine clinics on April 24 and 25. Due to the Federal Drug Administration’s current review of the Johnson & Johnson vaccine, CHC will now administer the two-dose Pfizer vaccine.

Students who choose to be vaccinated at this clinic will receive the first dose on their originally scheduled date and the second on May 15 or 16, three weeks after the initial dose. Parking Lot V at 75 Vine Street will serve as our walk-through vaccination site. All Wesleyan students—both undergraduate and graduate—enrolled in the spring 2021 semester and studying on campus may receive the vaccine.

If you have already registered, you do not need to register again. However, if you registered and have been vaccinated at another location, please cancel your appointment. For students who need to cancel or modify their appointment, you may do so by using your confirmation email (CHCvaccineclinic). Please make any changes to your vaccine appointment by Friday, April 16.

Please note that students who are studying remotely are not eligible to receive the vaccine at this clinic. In addition, students who have already been vaccinated or who are in isolation or quarantine at the time of the clinic will not be vaccinated at this clinic.

You will need to bring your Wesleyan ID card and the completed prevaccination questionnaire with you to your appointment. Because the clinic needs to prepare and plan for a specific number of vaccine doses, it is critical that you arrive promptly at your scheduled appointment time. To avoid congestion, please do not accompany your friends to their appointments if you do not have an appointment at that time. 

Wesleyan will require all students to receive the vaccine prior to returning to campus for the fall semester. Every student (with the exception of those who have approved medical or religious exemptions) will need to verify with the University that they are fully vaccinated prior to their arrival. Students can upload their vaccination record to the Davison Health Center.

Rick Culliton

Dean of Students

Chair, Pandemic Planning Committee

CAPS Presents Adapting to the Transitions of Life: “College to the Real World” – 4/5; 4/12, and 4/19

Adapting to the Transitions of Life: “College to the Real World” 

Come join Elena Cela, LPC, NCC, CAPS Advanced Psychology Extern, and Neal Sardana, LPC in a 3-week workshop discussing the How to’s of everyday living, social life, and self-care after college.

Please email Elena Cela, LPC, NCC at ecela@wesleyan.edu to RSVP

When:  April 5th, April 12th, and April 19th 4:00 pm – 5:30 pm

Zoom Information: 

https://wesleyan.zoom.us/j/92060252971?pwd=OHp5SlNjTmJSMkFkc2kwTE8xbEtEUT09 

Meeting ID: 920 6025 2971

Passcode: 179281

Update on Wesleyan’s 189th Commencement

Dear friends,

I am pleased to announce new details regarding Wesleyan’s 189th Commencement, which will take place in person on a new date: Wednesday, May 26. This year’s Commencement was previously planned for May 30; however, due to a number of factors, including current pandemic conditions and cancellation of an in-person Reunion weekend, we have decided to move up the date.

The University is hoping that conditions will allow for two guests per graduate to attend the ceremony. We are pursuing plans to accommodate the seniors and other graduates who have been studying remotely to return to campus for Commencement exercises.

As with all of Wesleyan’s COVID-related policies and guidelines, these plans are tentative and subject to change if conditions necessitate. The University will continue to communicate with you regarding more specific details of Commencement in the coming weeks.

I am very much looking forward to seeing our graduates on Andrus Field on May 26, and celebrating the accomplishments of the formidable Class of 2021.

Sincerely,

Michael S. Roth
President

Campus COVID Updates and Reminders

To the campus community,

We are writing to share a number of important COVID-19 updates, in light of recent changes to the State of Connecticut’s plans.

Effective tomorrow, Connecticut’s governor has relaxed a number of restrictions across the state, including no longer requiring offices to maintain a 50 percent occupancy limit. The University will generally follow the 50 percent occupancy of offices for the time being while cabinet members will continue to guide and direct staffing for their divisions.

In addition, the governor has accelerated the state’s age-based vaccine distribution plan. As of tomorrow, all individuals aged 45 and older may schedule their appointments for COVID-19 vaccinations. Scheduling will open to all individuals aged 16 and older tentatively beginning on April 5. (Please note that this new phase starting April 5 combines the 35 to 44 age range and the 16 to 34 age range, which had previously each been scheduled during separate weeks later in the spring.) The University encourages everyone to get vaccinated when you have the chance to do so.

Even with these positive developments, we must continue to stay focused and vigilant on keeping ourselves and our campus safe. We will continue to follow our COVID-19 testing and contact tracing protocols, including twice-weekly testing for students; wearing face coverings at all times when in public; and adhering to social distancing guidelines. Please make sure you are familiar with the COVID Code of Conduct (for students) and the Community Agreement (for employees). You will find more important information on the Keep Wes Safe website, including the COVID-19 Dashboard and public health updates.

Finally, a sincere thanks to our faculty and staff for their tireless efforts toward making Wesleyan a safe place to be this academic year. Your hard work has been critical, and is very much appreciated.

Sincerely,

Lisa Brommer
Associate Vice President for Human Resources

Rick Culliton

Dean of Students
Chair, Pandemic Planning Committee

COVID Safety and Spring Sports Update

To the Wesleyan Community:

The Pandemic Planning Committee continues to monitor conditions on campus and in the surrounding community. Campus has seen only a small number of COVID-19 cases, which are attributable, we believe, to students visiting one another without wearing masks. The success of this semester depends on everyone taking the COVID safety precautions – wearing masks, maintaining appropriate distance and limiting indoor interactions.

We are encouraged by the declining positivity rates in the surrounding community, with Middletown lowering its alert level from Red to Orange. Wesleyan’s alert level remains at yellow. Wearing a mask in public – whether on campus or off – is still critical for reducing risk to the campus community. With warmer weather this week, we ask you to look for opportunities to meet with others outside rather than inside to reduce risk of transmission.

Please note the following changes and reminders:

  • Dining: Grab-and-go dining is available at campus venues; there is limited indoor dining in the Usdan marketplace. See the Dining Website for more information.
  • Travel: Students may leave campus only for travel within Middletown – be it trips to grocery stores, pharmacies, or for medical appointments. Students may also go into Middletown for work, internships, retail shopping and take-out dining. But, students are restricted from dine-in restaurants and off-campus fitness centers. Other off-campus travel is not permitted without prior approval from Davison Health Center.
  • Residence Halls: Students may visit with others who live in the same residence hall or program house, while adhering to safety protocols—wearing masks, maintaining six-foot distancing—and abiding by COVID capacities. Students living in wood frames and apartments are permitted to welcome other students to visit their units, if other residents are comfortable. Keep in mind the COVID capacity applies to the entire house or apartment, so communication with roommates is essential to ensure compliance. Community Advisors (CAS) are available to advise housemates on having these conversations and negotiating terms to ensure everyone feels comfortable.
  • Usdan University Center is open and available to students. No visitors are permitted.
  • Testing and Contact Tracing: Please be sure you are complying with the University’s requirement for ongoing COVID-19 testing. Students and employees should schedule their own tests, which must take place at the campus testing site. Students who miss more than three tests will be immediately required to leave campus and study remotely for the rest of the semester. Please use this form if you must miss a test due to extenuating circumstances.

The NESCAC presidents have reached agreement on a limited schedule of conference competition for spring sports from mid-April to mid-May. Each institution will make its own decision whether to participate, based on local considerations and restrictions, and competition will take place in a sport only if at least six NESCAC teams sponsor play. Wesleyan will participate in NESCAC intercollegiate competitions with appropriate safeguards if pandemic conditions remain stable. See the Athletics Website for more information. In addition to athletics, the student activities office will be sharing information to reserve outdoor spaces for student use as well as reinstalling tents for student programming. Opportunities for supervised off-campus activities by academic programs and student groups will be reviewed by student activities staff.

Finally, please ensure that you are familiar with the spring COVID Code of Conduct and continue to follow all the guidelines detailed within. We appreciate your care and attention in keeping our community safe.

Thank you,

Rick Culliton

Dean of Students
Chair, Pandemic Planning Committee

CAPS Presents: Coping with Burnout during COVID-19 – 3/5

Counseling and Psychological Services (CAPS) Presents

Coping with Burnout during COVID- 19

Join Anthony Carnevale, CAPS Doctoral Extern, as he discusses burnout during the pandemic. Anthony will define what burnout is and discuss various types of burnout, as well as explore the signs, symptoms, and stages of burnout. The webinar will conclude by exploring strategies to prevent burnout. 

Date: Friday, March 5th, 2021

Time: 3 pm –  4 pm

Join Zoom Meeting

https://wesleyan.zoom.us/j/97760701376?pwd=Z3M1eHpzdVN2ekxodGlGcVZ5dUFUQT09

Meeting ID: 977 6070 1376

Passcode: 542224