Diploma

Diploma Mailing Update – 6/30

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International diplomas were Fedexed on Monday, June 14th; however we encountered major delivery issues with those being sent to China.  FedEx tried to contact those graduates but could not dial a United States number.  If your diploma was mailed to an international address and you  have not received it, please email Tracey Stanley (tstanley@wesleyan.edu) with your legal name and WesID, (please do not send her your preferred name).

The first half of the alphabet was FedEx on Friday, June 18th.  This included graduates names (A-Jontz).  They should have arrived by now.  If you have not received your diploma, again email Tracey Stanley (tstanley@wesleyan.edu) with your legal name, WesID and the address that it should be mailed to.

The remaining graduates (Joyce-Zitter), those that have cleared their student accounts and those upon completions that have been cleared will be FedExed on July 1st with a July 7th delivery date.

Again, please make sure that if you contact Mrs. Stanley that you include your legal name, WesID and address that it should be mailed to.

Congratulations again!

Diplomas/Mailing Addresses, Transcripts, Commencement Photos and Middletown Cash Refunds – 6/4

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Greetings!

I hope you’re enjoying the summer and looking forward to the next leg of your journey. There are still some lingering questions and loose ends to tie up; hopefully, the information below is helpful.

Diplomas, Diploma Addresses and Official Transcripts

Any changes to diploma mailing addresses are due to Tracey Stanley in the Registrar’s Office by 4:30pm, EST today, June 4th. Include your name, WesID and your new address in any correspondence with Ms. Stanley about updating your diploma mailing address. Future inquiries about your mailing address and changes should be directed to Ms. Stanley. The Registrar’s Office staff is working with a vendor to mail diplomas this month; you should receive them by July 5th if not earlier.

Official transcripts with your degree conferral date are available now. You may request an official transcript through the Registrar’s Office and the National Student Clearinghouse. You may also request Enrollment and/or Degree Verification through the Registrar’s Office. Additionally, employers may call the National Student Clearinghouse at (703) 742- 4200 to verify degree completion.

Employers can verify degrees by calling this number.

Commencement Photos and Follow Up

Wesleyan partnered with GradTrak® Graduation Images and professional photographers  to take a candid photograph of each graduate present at the ceremony. You will receive a free passport-sized digital proof of these photos on an order card within 5 to 7 days following the ceremony. Questions may be emailed to service@gradtrak.com.

You may order online at www.gradimages.com or call (800) 261-2576. To pre-register your permanent email address and receive a $5.00 coupon towards a purchase of $25.00, please visit www.gradimages.com and click on Pre-Event Registration. You may add contact information for up to six additional relatives and/or friends. GradTrak® will never sell or share the address/email information provided to them.

Middletown Cash Refunds

Contact Cathy-Lee Rizza at the WesCard Office (wescard@wesleyan.edu) to make the initial request for a refund of your Middletown Cash (note: points are not eligible for refunds). She will help you close your Middletown Cash account, and your balance minus a $25.00 administrative fee will be transferred to your student account. You will then need to fill out a refund request form on the front page of the student accounts website.

I will be working most of the summer, so feel free to reach out with any other questions or concerns. I’m also preparing to welcome the Class of 2025 this fall, so you will most likely see some changes to my outgoing messages.

Have a wonderful summer!
Dean Leathers

Tanesha A. Leathers, PhD (she/her/hers)
Dean for the Class of 2025
Interim Dean for the Class of 2022, Li-Ro
Congratulations to the Class of 2021!
Wesleyan University
Middletown, CT 06459

Important Commencement Updates – 4/20

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Dear Wesleyan community,

We are all excited and eager to celebrate the 189th Commencement and the accomplished and persevering Class of 2021 in person next month. I write to share important details and updates about Commencement. Our condensed Commencement exercises will take place on Andrus Field beginning at 11 a.m. on Wednesday, May 26, rain or shine. Graduates and guests will be in a celebratory mood, but we must adhere to all COVID-19 safety precautions—wearing masks and maintaining appropriate distance.

Other important updates:

–All graduating students—including remote students, December 2020 completions, and graduate degree candidates—may participate in Commencement. Diplomas will be mailed to all graduates after Commencement. December completions and graduating seniors who are studying remotely are permitted to return for Commencement day or may opt to stay on campus Tuesday, May 25, through noon Thursday, May 27. Graduates planning to return to campus for Commencement should inform the University by April 30 by completing the Commencement Plans form.

–While the University would prefer to welcome more guests to campus, we are limiting our numbers to two guests per graduate to ensure the safety of all of our attendees. Graduates will be asked to register themselves and their two guests through the University Box Office. A separate email with the registration link will be sent when registration opens the week of April 26. Registrations are nontransferable.

–All guests should be vaccinated or have received a negative PCR test result three to five days prior to arriving on campus. Guests will enter through designated areas near Andrus Field, and contactless guest check-in will be outside the Usdan University Center.

–Guests will be seated together in groupings of two. All groupings will be spaced to ensure proper social distancing. Guest access to campus will be for Commencement day only. (Other Commencement-related events and activities will be virtual or limited to graduates.)

–For those who cannot attend in person, the Commencement ceremony will be live streamed on the Commencement 2021 website and Wesleyan Facebook page beginning at 11:00 a.m. on May 26.

For more information about Commencement please visit the Commencement 2021 website or email rc@wesleyan.edu.

Finally, these plans are subject to change if conditions warrant. Thank you for your understanding and cooperation in making sure we all can mark this milestone safely. We are really looking forward to this!

Sincerely,

Mike Whaley

Vice President for Student Affairs

Notes from the Class Dean – 4/15

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Dear members of the class of 2021,

I hope this message finds you doing well. We’re entering the final month of the semester, and I know many of you are anxious for more information to help you prepare for what is to come. The following information should help you finish up required paperwork as we look towards the end of May. I anticipate that you will receive more announcements about commencement from university leadership sometime next week.

Major/Minor/Certificate Certification Forms

This is a final reminder to complete your major/minor/certificate certification forms if you haven’t already done so. You may access instructions here. Class Deans and the Registrar’s Office staff use information provided on these forms to help confirm whether graduation candidates will be cleared for their degrees at the end of the semester.

Honors Thesis Registration/Uploads

Honors candidates may upload their thesis submissions starting at 8:00am, EST on April 20th; the link for thesis submissions will close at 4:00pm, EST on April 21st.

Diploma Name and Address

This Sunday, April 18th is the deadline to submit the name that should be reflected on your diploma. Also submit the correct mailing address for the Registrar to send your diploma when it’s ready; you may submit this information through the Diploma Name and Address link in WesPortal as well. Note: undergraduate students will not receive their diplomas at commencement. The Registrar will mail diplomas for students who have completed all degree requirements and have been cleared to receive their diplomas (i.e. do not have any holds).

Diploma Holds

Students planning to graduate in May must have a student account in good standing to receive their diploma. Please contact the Student Accounts Office with questions. Additionally, eligible graduates with disciplinary holds will not receive their diplomas until those holds are removed. You may contact the Dean of Students Office with any questions.

Upon Completion Policy

I only had two students attend the Upon Completion Q & A I hosted on April 8th, and I didn’t receive many questions for the session. I’ll take that to mean that my clarifying email about the upon completion policy was helpful! You may access the content from that email here.

Change of Grading Mode

The Registrar sent out confirmation that the change of grading mode deadline is 5pm, EST, Thursday, April 28th. Remember, this change only impacts courses with the student option.

Withdrawing from Courses

Some of you have already opted to withdraw from a course with a “W” on your academic history/transcript. A “W” is not punitive in nature; it just means you withdrew from a course after the drop/add deadline.

You may request to withdraw from a course by completing the withdrawal form and emailing it to me, your instructor, and your faculty advisor. I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Wednesday, May 5th by 5pm EST is the deadline to withdraw from full semester and/or 4th quarter courses. Check with your faculty advisor(s), Credit Analysis Report, and Gen Ed Report (where applicable) before you request to withdraw from any courses.

2021 Commencement Regalia Updates

  • Pre-ordered caps and gowns will not be delivered to the WRJJ Bookstore until mid-May.
  • You must call Oak Hall (not the bookstore) if you wish to make a change to your order: 800-456-7623. Please tell Oak Hall that you are a Wesleyan University student from Middletown, CT and need to make a change. You’ll need to give them your order number.

Don’t forget the following resources for the final stretch of the semester:

Academic Peer Advisors (APAs)

Accessibility Services

CAPS (remember CAPS offers an after-hours service you may access with the same phone number for business hours: 860-685-2910)

Digital Learning Resources

Gordon Career Center (Check out Cardinals Helping Cardinals)

Math Workshop

Office of Religious & Spiritual Life

Peer Tutoring

Scientific Computing and Informatics Center (SCIC)

Student Academic Resources including Academic Support Services

WesNest (see WesPortal)

WesWell

Writing Workshop

Take gentle care,
Dean Leathers

Reminder! 2021 Diploma Name Due by 4/18

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To: Candidates for Bachelor of Arts Degree
From: Rosie Villard, Administrative Assistant V

To ensure that your full legal name is spelled correctly on your diploma, we are asking you to confirm your diploma name. Please confirm your name as soon as possible.

In your WesPortal under ‘My Information’ click on Diploma Name and Address. The name that we currently have on file will be displayed on this page. If your name is correct, please click on Confirm/Update button at the bottom of the page. If your name is not correct, please make any necessary corrections before selecting the Confirm/Update button.

Please note that you will only be able to update your name once per day – if you confirm your name in error, you will need to return to the page the following day to make any corrections.

If your name contains special characters or accents, please confirm the spelling of your name without the characters or accents. In order to make sure that the special characters or accents appear correctly on your diploma, you will be asked to link to the Special Character Diploma Name Confirmation form and send it to the Registrar’s Office.

To make a correction to your legal name for all other university records, you will need to send a form of legal identification (birth certificate, passport, driver’s license, or legal name change document if your name has been legally changed) to the Registrar’s Office.
The diploma name system will close on Sunday, April 18th at 11:59pm.

Leona (Rosie) Villard
Admin Assit V
Registrar’s Office
Wesleyan University
237 High Street, North College
Middletown, CT 06459