Registration

4th Quarter Add/Drop Began Today – 3/25

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Greetings!

The 4th quarter drop/add period began today. You may submit 4th quarter drop/add requests by completing the 2nd/4th Drop/Add Form and emailing it to me, your instructor, and your faculty advisor. Ask your instructor to provide a WesID if they sign off on the form electronically. They also have the option to email me directly with their consent if that is easier for them. Note: I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Additionally, 4th quarter classes may be added or dropped during the five working days following the first class meeting of the specific course(s) you request to add or drop.

Take care for now,

Dean Leathers

Course Withdrawal & Change of Grading Mode Deadline – 11/24

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Greetings!

I hope this message finds you finishing up the week and looking forward to Thanksgiving recess. I also want to remind you about two important deadlines coming up next week.

The deadline to withdraw from full-semester and second-quarter classes for the Fall 2020 semester is Tuesday, November 24 at 5:00 p.m., EST.  If you need to withdraw from a course, please send a group email to the instructor, your faculty advisor, and your class dean, and attach a withdrawal form. Remember to complete your portion of the form, including your visa status and course information before you save it and attach it to your email.

If you are thinking about withdrawing from a course:

  • Do use this time to talk to your professors, your advisors, and your class dean about your concerns.
  • Do make sure you are taking advantage of all the resources available to you.
  • Do not wait until Tuesday at 4:00 p.m. to seek advice from your instructor, advisor, or dean because you probably won’t hear back from them until after the deadline has passed.

Additionally, the last day to change the grading mode for courses with the student option for the Fall 2020 semester is also Tuesday, November 24 at 5:00 p.m., EST.  Remember, courses that are listed as graded (i.e. A-F) or CR/U are not eligible for a change in grading mode.

All my best,

Dean Leathers

Senior Packet 2021: Preparing for Graduation

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Greetings Class of 2021!

This post contains important information about the graduation process and Wesleyan’s graduation requirements. As you continue to choose courses and build a program of study for the rest of your senior year, it is essential that you know exactly where you stand in terms of fulfilling Wesleyan’s graduation requirements so that everything goes smoothly when degree certification takes place in the spring. Students completing their degrees this fall have already addressed or accessed much of the information provided here. Please review the contents carefully and contact Dean Leathers immediately (tleathers@wesleyan.edu) if you have any questions or concerns.

Graduation does not just happen; you must make it happen! It is important that you fully understand Wesleyan’s graduation requirements and that you are able to interpret your academic record in light of these requirements. Remember, you are responsible for your own graduation and must fulfill all graduation requirements by the end of the Spring 2021 semester in order to earn your diploma.

  • Preparing for Graduation: This explains Wesleyan’s graduation requirements, the Major Certification Form, the Credit Analysis Report, oversubscription, December Completion, and honors.  Read it!
  • Frequently Asked Questions about the Senior Year: Answers to common questions about graduation requirements and the graduation process.
  • Academic History: Can be found in your WesPortal in the “Student Toolbox–>Academics” bucket.
  • Major Certification Form: Used to identify and track the courses you have taken and will be taking to complete your major, must be approved by an authorized advisor in your major department. Can be found in WesPortal in the “Student Toolbox–>Academics” bucket.
  • Credit Analysis Report: Reviews your academic record in light of oversubscription and monitors your progress towards meeting graduation requirements. Can be found in WesPortal in the “Student Toolbox–>Academics” bucket.
  • General Education Report: Reviews the courses taken and applied towards General Education expectations. Can be found in WesPortal in the “Student Toolbox–>Academics” bucket.
  • Honors and Thesis Information: Deadlines and other important information for students undertaking honors theses.

-Dean Leathers

Fall 2020 Drop/Add: CLOSES TODAY Friday, September 11th 5:00pm ET

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Please note that Fall 2020 Drop/Add ends TODAY Friday, September 11th at 5:00pm (ET).

Failure to resolve issues before the deadline will require students to use the petition process via their class dean.

STUDENTS MUST take the following actions before 5:00pm (ET) Friday:

  • Submit any additional enrollment requests, including tutorials
  • Accept any pending TA Tutorials (491) via the Teaching Apprentice Tutorial Link in WesPortal
  • Drop an enrolled course if they don’t plan to continue in the course
  • Change a Crosslisting for courses with crosslistings
  • Select GenEd designation for courses with dual GenEds
  • Change a Grading Mode for Student Option-graded courses in the Drop/Add system
    • After drop/add closes, you can continue to adjust the grading mode for student option courses in your Class Schedule through 5pm, November 24th.

SCHEDULE CONFIRMATION FOR STUDENTS:

  • If your schedule is correct, you can confirm your schedule in WesPortal by clicking on the link in the Drop/Add page or going directly to your Class Schedule.
  • If you’ve confirmed your schedule and now want to adjust your spring classes, you can un-confirm your schedule by clicking on the link in Drop/Add or marking your schedule as “Incorrect” in Class Schedule.

STUDENT FORUMS:

  • Student Forum leaders must follow the directions provided by Mrs. Tracey Stanley (tstanley@wesleyan.edu) to create the class enrollments.

INSTRUCTORS MUST take the following action before 5:00pm (ET) Friday:

  • Approve student enrollment requests, including tutorials
  • The status of pending TA Tutorials (491) can be viewed in the Teaching Apprentice Program link in WesPortal

CHAIRS/DIRECTORS and ADVISORS:

  • Please note that chairs/directors and advisors will be able to take action on pending student transactions through 5pm (ET) Monday, September 14th.

Please let me know if you have any questions.

Thank you.

Sincerely,

Karri Van Blarcom
Senior Associate Registrar
Wesleyan University
kvanblarcom@wesleyan.edu

Deadline for Grading Mode Selection Extended

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This is a repost of the email sent to students by the Registrar on September 3rd.

Dear Students,

Please be informed for this semester the faculty have voted to extend the deadline for selecting the grading mode of a class that is already offered for student-option (A-F or Cr/U).  The new deadline is November 24, which is also the last day to withdraw from classes.

Sincerely,

Anna C. G. van der Burg, University Registrar

 

 

More Seats Available in CSPL/CGST 480

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Still need a class this semester?

CSPL/CGST480 ENGAGED PROJECTS is a new 1-credit course in which students study a topic of their choice and produce a final project for a public audience. EPs deepen student learning and self-reflection, ease the undeniable challenges of online learning, and introduce students to their own agency and positionality in society.

Interested students should contact the instructor (Makaela Kingsley, mjkingsley@wesleyan.edu), submit a proposal on Handshake (instructions at https://www.wesleyan.edu/patricelli/engaged-projects.html), and submit an enrollment request in WesPortal.

 

Notes from the Class Dean – 8/30

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Dear members of the Class of 2021,

I hope that all of you are well and settling into your plans for the fall semester. Classes begin tomorrow, Monday, August 31st, and I’m writing to follow up with some additional information/resources to help you start the semester well and successfully complete the drop/add period.

Digital Learning Tips for Classes and Drop/Add

Attached is a set of tips to help you navigate the remainder of the drop/add period, along with digital learning resources. You may also access this information through our class blog.

Refunds (RCF refunds and transitioning to remote study status)

Students have asked about RCF refunds with any transition to remote study moving forward. Remote study status entails pursuing courses entirely online from outside of campus, Middletown, CT (and the U.S. if a student is studying at Wesleyan on an F-1 visa).

Please see the note below from Student Accounts:

“[Student Accounts] will refund the RCF in full for any students who update their enrollment status to Remote (i.e. all online coursework, not living on campus or commuting to campus] during the drop/add period who have not moved into on-campus housing. Those who do move into on-campus housing and then decide to leave and finish the semester as a Remote student will be eligible for a prorated RCF adjustment based on their change of status date/date they leave housing and meal plan usage.”

COVID-19 Campus Protocol for Students on Remote Study Status & Leaves of Absence

Students on remote study status are not permitted to visit campus for any reason during the Fall 2020 semester. This includes attending in-person classes, events, meeting or visiting with students on campus, etc.

Students on medical, academic or non-academic leave must also adhere to the COVID-19 mitigation protocol to not visit campus for any reason during the Fall 2020 semester.

Additionally, the state of CT has a mandatory quarantine order in place for those traveling to any part of CT from other states on their list. You may access that information here: https://portal.ct.gov/Coronavirus/travel.

Honors Thesis Tutorial Registration

Some of you have asked how to submit your thesis tutorial form for registration. You may do this online through the end of the drop/add period. Instructions on how to submit the appropriate form online can be accessed on our class blog here.

Class Dean Office/Appointment Hours

I am working remotely until further notice, but I am still accessible through email, appointment hours, etc. I will continue to conduct appointments through Google Meeting and Zoom, and my calendar is available through the following link for the duration of the Fall 2020 semester: https://tinyurl.com/deanleathers. I look forward to speaking with you soon!

Academic Programming/Support Suggestions

I plan to offer a brief survey for you to make recommendations for academic programming that will suit your needs this fall. Details are forthcoming!

This year has challenged us all in myriad ways, but I’m heartened by the conversations I’ve had with so many of you and I’m hopeful for the days to come. I wish you a wonderful start to fall classes, and do not hesitate to reach out with any questions or concerns moving forward.

 

All my best,

Dean Leathers

Tips for Drop/Add and Learning in A Digital Environment – Fall 2020

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Some students have asked about approaches to managing attending classes remotely during the initial period of quarantine on campus. Specifically, students who share a room with a roommate have asked about how to best approach learning when both roommates have a class at the same time.  Several options exist for students who have these schedule conflicts. Some students will plan to use noise-cancelling headphones while attending classes, while others have asked about alternative spaces that may be available. While we expect students to remain in their residences during the two-week quarantine, you may use lounges or study rooms in your residence, or sit outside your residence by yourself when these conflicts arise.  We understand that this may be challenging during the first week of classes, we are hopeful that as campus opens up following the initial quarantine students will be able to manage these situations more easily.

Student Academic Resources has also put together some resources and tips for students specific to learning in a digital environment. We would like to highlight the recommendation that students pay attention to building a balanced schedule that includes no more than two Zoom lectures in one day. Be sure to be attentive to giving yourself breaks from sitting in front of a screen and build in time to move around.

Check out the Semester Planning Calendars that are available on the Student Academic Resources page!

DROP/ADD

Fall 2020 Drop/Add opens in WesPortal at 8:30am ET on Monday, August 24th and closes at 5:00pm ET on Friday, September 11th.

You must enroll in the University to participate in Drop/Add. Please do so even if you have holds. You can follow-up with the holds after you’ve enrolled.

Instruction Modes:

  • Be mindful of the instruction mode of your classes. If you are a remote student, be sure your classes are either: Online, Hybrid with Remote Students, or In-Person with Remote Students.

Full-credit course limit:

The four-credit course limit cannot be raised in the first week of drop/add. This will be an option starting on the first day of classes, Monday, August 31st. A full-credit course is any course with 1.0 or higher credit, excluding private music lessons.

Time Conflicts:

Drop/add ignores time conflicts. If a student plans to consider two courses with overlapping times, they will need to touch base with both professors to confirm they can meet all commitments and expectations of both classes.

Browsing Courses during Drop/Add:

For Online Courses: Faculty may allow students to browse their remote courses.

  • To do so, go to WesPortal > Courses > Drop/Add Course Access, then input the zoom or moodle link to your course.
  • Students can see these links in their WesPortal > Courses > Drop/Add Course Access.

For In-Person Courses: Students should not attend in-person classes they are not registered for unless they have retained explicit permission from faculty during drop/add. This is due to strict requirements for Covid classroom capacity compliance.

One-week grace period for student attendance:

Normally, faculty may drop a student who does not attend the first class meeting. For fall 2020, EPC has revised this policy: “Any registered student who cannot participate in the first scheduled class meeting must contact the instructor (in advance, or as soon as possible thereafter) to explain the absence. After the first week of classes, faculty may drop any student who has not done so. Browsing for other classes is not an acceptable reason for students to miss any class in which they hope to remain enrolled.”

Auditing of in-person classes:

The reduced classroom capacity due to social distancing means that it may not be possible to allow students to audit in-person class meetings. Community auditors may only participate in a class remotely; they may not come to campus.

For Instructors Meeting in Classroom Space:

Classroom assignments are based on strict Covid-capacities. Do not overenroll a course beyond your listed enrollment capacity, unless you have explicitly confirmed you will still be within the mandated Covid-capacity. The Covid capacities are available in EMS.

Detailed information is available on the Registrar’s website.

Drop/Add for Fall 2020 will open one week before classes begin

Notes from the Class Dean – 8/24/20

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Greetings!

I hope this message finds you doing well and getting ready for the start of a new academic year. So many emails are swirling around, and I hate to add to the wave of messages you’ve already received, but I have some reminders and updates that may be useful as you prepare to begin the Fall 2020 semester.

Requests for Remote Study and Leaves of Absence

I am still processing requests for remote study and leaves of absence. Please be mindful of prorated charges for room, board, and related fees if you spend any time on campus between August 24th and August 30th. You may incur additional prorated charges as outlined on the Student Accounts website if you request to pursue either of these options starting on August 31st. Please contact Student Accounts for more details.

Requests to Pursue Remote Study

You may email me directly if you want to pursue remote study (i.e. remote status) for the Fall 2020 semester. Note: remote study status is defined as attending courses entirely online from home or another location outside of the Wesleyan campus, Middletown, CT and the U.S. (if the student has been granted an F-1 visa to study at Wesleyan). Additionally, students who are placed on “remote status” will not be permitted to visit campus at any point during the Fall 2020 semester.

In light of this, remember to confirm where you plan to study remotely when you email me a request to pursue this option.

Leaves of Absence

You may access more information about taking a leave of absence here. You should speak with your faculty advisor(s), OISA if you’re an international student, and financial aid, if applicable. I’m also happy to speak with you about any plans you have to take leave; feel free to schedule an appointment.

Note that you need to submit an official request for leave through WesPortal before I can move forward with finalizing your plans to take time off this fall. Additionally, I can still process non-medical leave until September 11th (i.e. the end of the drop/add period), but you may still be responsible for prorated charges for tuition, room, and board.

Enrollment

Starting on Sunday, August 24, at 8:30 a.m. EDT you are required to enroll in the University. To enroll, login to WesPortal, click through the yellow alert banner at the top of the page, then click on the “Enroll Me” button. Please be aware that you will not be able to participate in drop/add until you have enrolled in the University. You must enroll in the University by Friday, September 11, at 5:00p.m. You must do this regardless of whether you will attend classes in-person or remotely this fall.

In addition to enrolling, you must resolve any holds in your list of Action Items. To access your list, go to:

WesPortal > Enrollment Checklist & Addresses > Hold/Enroll

Instruction on how to resolve each action item are provided on the page. Many action items can be resolved with a simple click of the mouse.

All action items must be resolved by Friday, September 4, at 5:00 p.m. EDT. Please be aware that you will still be able to participate in drop/add even if you have unresolved action items (as long as you have already enrolled in the University using the “Enroll Me” button).

Academic Preparation

Please consult with your faculty advisors if you have any questions about requirements for your major/minors/certificate programs. You’re welcome to get on my schedule with any questions about general requirements for your degree and resources to help you successfully complete the fall semester. Remember, your Credit Analysis Report (CAR) and GenEd Report are also useful tools to help you plan for this academic year. You may access both reports through WesPortal.

Drop/Add

The drop/add period begins today, Monday, August 24th, and runs through Friday, September 11th. Classes begin next Monday, August 31st, so you have a full week to modify your schedule before you start attending your courses. Continue to submit your POI requests, and contact those instructors about getting access to the first session of any classes in which you are not currently enrolled.

Move-In and the Community Agreement

Please adhere to the guidelines communicated to you concerning move-in; the Community Agreement and coordinating Moodle;  and COVID-19 testing. Kieran Duffy of Residential Life sent an email on August 21st to help students prepare for moving in this week. I reposted it on our class blog for your convenience.  You may access it here.

Additionally, I just received the following update from Dean Whaley as it relates to the Community Agreement/Moodle:

“The Moodle has been reopened until classes begin so students can complete it at their convenience.  It will speed up the check-in process if they complete it and acknowledge the associated code of conduct prior to arrival.  If they do not have the chance to complete this prior to arrival, Res Life will have paper copies for them to review and sign when they pick up their keys.”

Honors/Thesis Information

Please see the email I sent earlier today with the attached letter containing critical deadlines and important information for students pursuing thesis work this academic year.

Welcome back, and I will be in touch again soon!

 

Take gentle care,

Dean Leathers

Adding Your Thesis Tutorial During Drop/Add – Fall 2020

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Tutorial forms are available electronically in the Drop/Add portion of WesMaps. Click on the “Tutorials” link, below the “Courses Offered” link. Tutorials are student initiated and are approved through a workflow process in our campus system.

The screenshot below gives an example of how tutorials should populate on WesMaps.

Note: you should not submit any paper forms for tutorials during the drop/add period.

Image of the Tutorial Option in WesMaps