Deadlines

Diplomas/Mailing Addresses, Transcripts, Commencement Photos and Middletown Cash Refunds – 6/4

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Greetings!

I hope you’re enjoying the summer and looking forward to the next leg of your journey. There are still some lingering questions and loose ends to tie up; hopefully, the information below is helpful.

Diplomas, Diploma Addresses and Official Transcripts

Any changes to diploma mailing addresses are due to Tracey Stanley in the Registrar’s Office by 4:30pm, EST today, June 4th. Include your name, WesID and your new address in any correspondence with Ms. Stanley about updating your diploma mailing address. Future inquiries about your mailing address and changes should be directed to Ms. Stanley. The Registrar’s Office staff is working with a vendor to mail diplomas this month; you should receive them by July 5th if not earlier.

Official transcripts with your degree conferral date are available now. You may request an official transcript through the Registrar’s Office and the National Student Clearinghouse. You may also request Enrollment and/or Degree Verification through the Registrar’s Office. Additionally, employers may call the National Student Clearinghouse at (703) 742- 4200 to verify degree completion.

Employers can verify degrees by calling this number.

Commencement Photos and Follow Up

Wesleyan partnered with GradTrak® Graduation Images and professional photographers  to take a candid photograph of each graduate present at the ceremony. You will receive a free passport-sized digital proof of these photos on an order card within 5 to 7 days following the ceremony. Questions may be emailed to service@gradtrak.com.

You may order online at www.gradimages.com or call (800) 261-2576. To pre-register your permanent email address and receive a $5.00 coupon towards a purchase of $25.00, please visit www.gradimages.com and click on Pre-Event Registration. You may add contact information for up to six additional relatives and/or friends. GradTrak® will never sell or share the address/email information provided to them.

Middletown Cash Refunds

Contact Cathy-Lee Rizza at the WesCard Office (wescard@wesleyan.edu) to make the initial request for a refund of your Middletown Cash (note: points are not eligible for refunds). She will help you close your Middletown Cash account, and your balance minus a $25.00 administrative fee will be transferred to your student account. You will then need to fill out a refund request form on the front page of the student accounts website.

I will be working most of the summer, so feel free to reach out with any other questions or concerns. I’m also preparing to welcome the Class of 2025 this fall, so you will most likely see some changes to my outgoing messages.

Have a wonderful summer!
Dean Leathers

Tanesha A. Leathers, PhD (she/her/hers)
Dean for the Class of 2025
Interim Dean for the Class of 2022, Li-Ro
Congratulations to the Class of 2021!
Wesleyan University
Middletown, CT 06459

Reminder: Last Day to Change Grading Mode – 4/28

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This is a friendly reminder that the last day to change the grading mode for courses with the student option is Wednesday, April 28th by 5pm, EST.

The deadline to withdraw from full-semester or 4th quarter courses is Wednesday, May 5th by 5pm, EST. Please see the details below for instructions.

Withdrawing from Courses

Some of you have already opted to withdraw from a course with a “W” on your academic history/transcript. A “W” is not punitive in nature; it just means you withdrew from a course after the drop/add deadline.

You may request to withdraw from a course by completing the withdrawal form and emailing it to me, your instructor, and your faculty advisor. I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Wednesday, May 5th by 5pm EST is the deadline to withdraw from full semester and/or 4th quarter courses. Check with your faculty advisor(s), Credit Analysis Report, and Gen Ed Report (where applicable) before you request to withdraw from any course.

Take care for now,

Dean Leathers

Notes from the Class Dean – 4/15

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Dear members of the class of 2021,

I hope this message finds you doing well. We’re entering the final month of the semester, and I know many of you are anxious for more information to help you prepare for what is to come. The following information should help you finish up required paperwork as we look towards the end of May. I anticipate that you will receive more announcements about commencement from university leadership sometime next week.

Major/Minor/Certificate Certification Forms

This is a final reminder to complete your major/minor/certificate certification forms if you haven’t already done so. You may access instructions here. Class Deans and the Registrar’s Office staff use information provided on these forms to help confirm whether graduation candidates will be cleared for their degrees at the end of the semester.

Honors Thesis Registration/Uploads

Honors candidates may upload their thesis submissions starting at 8:00am, EST on April 20th; the link for thesis submissions will close at 4:00pm, EST on April 21st.

Diploma Name and Address

This Sunday, April 18th is the deadline to submit the name that should be reflected on your diploma. Also submit the correct mailing address for the Registrar to send your diploma when it’s ready; you may submit this information through the Diploma Name and Address link in WesPortal as well. Note: undergraduate students will not receive their diplomas at commencement. The Registrar will mail diplomas for students who have completed all degree requirements and have been cleared to receive their diplomas (i.e. do not have any holds).

Diploma Holds

Students planning to graduate in May must have a student account in good standing to receive their diploma. Please contact the Student Accounts Office with questions. Additionally, eligible graduates with disciplinary holds will not receive their diplomas until those holds are removed. You may contact the Dean of Students Office with any questions.

Upon Completion Policy

I only had two students attend the Upon Completion Q & A I hosted on April 8th, and I didn’t receive many questions for the session. I’ll take that to mean that my clarifying email about the upon completion policy was helpful! You may access the content from that email here.

Change of Grading Mode

The Registrar sent out confirmation that the change of grading mode deadline is 5pm, EST, Thursday, April 28th. Remember, this change only impacts courses with the student option.

Withdrawing from Courses

Some of you have already opted to withdraw from a course with a “W” on your academic history/transcript. A “W” is not punitive in nature; it just means you withdrew from a course after the drop/add deadline.

You may request to withdraw from a course by completing the withdrawal form and emailing it to me, your instructor, and your faculty advisor. I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Wednesday, May 5th by 5pm EST is the deadline to withdraw from full semester and/or 4th quarter courses. Check with your faculty advisor(s), Credit Analysis Report, and Gen Ed Report (where applicable) before you request to withdraw from any courses.

2021 Commencement Regalia Updates

  • Pre-ordered caps and gowns will not be delivered to the WRJJ Bookstore until mid-May.
  • You must call Oak Hall (not the bookstore) if you wish to make a change to your order: 800-456-7623. Please tell Oak Hall that you are a Wesleyan University student from Middletown, CT and need to make a change. You’ll need to give them your order number.

Don’t forget the following resources for the final stretch of the semester:

Academic Peer Advisors (APAs)

Accessibility Services

CAPS (remember CAPS offers an after-hours service you may access with the same phone number for business hours: 860-685-2910)

Digital Learning Resources

Gordon Career Center (Check out Cardinals Helping Cardinals)

Math Workshop

Office of Religious & Spiritual Life

Peer Tutoring

Scientific Computing and Informatics Center (SCIC)

Student Academic Resources including Academic Support Services

WesNest (see WesPortal)

WesWell

Writing Workshop

Take gentle care,
Dean Leathers

Deadlines to Order Regalia – This Wed, 3/31 for Delivery to WRJJ Bookstore; (New) 4/19 for Home Delivery to Remote Students/December Graduates

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Dear Members of the Class of 2021:

The Oak Hall website has been updated, giving Bachelor candidates the following options:

  1. March 31st ordering deadline for delivery to the WRJJ Bookstore. March 31st is Wednesday!!!
  2. April 19th deadline for delivery to a home address. 

Masters and PH.D candidate information has not changed.

https://wesleyan.shopoakhalli.com/purchasewizard/Welcome

Please direct any inquiries to Wesleyan RJ Julia Bookstore.

Reminder about Regalia Orders for 2021 Commencement

 

 

4th Quarter Add/Drop Began Today – 3/25

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Greetings!

The 4th quarter drop/add period began today. You may submit 4th quarter drop/add requests by completing the 2nd/4th Drop/Add Form and emailing it to me, your instructor, and your faculty advisor. Ask your instructor to provide a WesID if they sign off on the form electronically. They also have the option to email me directly with their consent if that is easier for them. Note: I will not send forms to the Registrar for processing without hearing from your faculty advisor and instructor. Additionally, 4th quarter classes may be added or dropped during the five working days following the first class meeting of the specific course(s) you request to add or drop.

Take care for now,

Dean Leathers

Course Withdrawal & Change of Grading Mode Deadline – 11/24

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Greetings!

I hope this message finds you finishing up the week and looking forward to Thanksgiving recess. I also want to remind you about two important deadlines coming up next week.

The deadline to withdraw from full-semester and second-quarter classes for the Fall 2020 semester is Tuesday, November 24 at 5:00 p.m., EST.  If you need to withdraw from a course, please send a group email to the instructor, your faculty advisor, and your class dean, and attach a withdrawal form. Remember to complete your portion of the form, including your visa status and course information before you save it and attach it to your email.

If you are thinking about withdrawing from a course:

  • Do use this time to talk to your professors, your advisors, and your class dean about your concerns.
  • Do make sure you are taking advantage of all the resources available to you.
  • Do not wait until Tuesday at 4:00 p.m. to seek advice from your instructor, advisor, or dean because you probably won’t hear back from them until after the deadline has passed.

Additionally, the last day to change the grading mode for courses with the student option for the Fall 2020 semester is also Tuesday, November 24 at 5:00 p.m., EST.  Remember, courses that are listed as graded (i.e. A-F) or CR/U are not eligible for a change in grading mode.

All my best,

Dean Leathers

Correction: Important Fall and Spring Calendar Updates

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This reposted message is a correction to the email sent by President Roth on October 5th.

In Monday’s message regarding fall and spring calendar updates, spring break was mistakenly noted as March 24-25. The actual dates of the two-day break, as listed on the University’s academic calendar, are Tuesday-Wednesday, March 23-24. The Office of Communications regrets the error. The below text is revised to indicate the corrected dates.

Dear friends,

With the first month of the semester under our belts, I would like to pause to acknowledge the careful planning, creative problem-solving and exemplary adherence to safety protocols that have allowed us to be together this fall. This is a proud and happy moment for us all.

At the same time, it is a precarious moment. We understand that the pandemic is still with us and that the public health context can change at any time. We are also nearing the winter months, when more time indoors and flu season could pose additional threats. With these considerations in mind, we have made the following plans:

  • Thanksgiving recess begins Wednesday, Nov. 25 and extends through Monday, Nov. 30. Classes resume remotely on Tuesday, Dec. 1, with all classes and exams conducted online for the remainder of the semester. Students with special considerations (such as international students for whom travel is not advisable or students who depend on Wesleyan for housing) may petition to remain on campus over winter break. All other students must depart no later than Wednesday, Nov. 25 at noon.
  • Students may return to campus for the spring semester beginning Friday, Feb. 5, and classes will begin online on Tuesday, Feb. 9. Students whose theses or capstone projects require them to be on campus will be able to petition to return prior to Feb. 5 on a case-by-case basis. That petition will be distributed at a later date, and consideration will be given to any petitions by those who feel their work cannot be done remotely.
  • We continue to review the risk profile for athletics and for spring study abroad programs. We will be providing updates in the coming weeks.

We expect our February return will entail similar safety precautions to those that have proved effective so far this fall: students limiting exposure and getting tested prior to traveling back to Middletown; an initial two-week quarantine period on campus (Feb. 5-20); frequent testing and procedures for supportive isolation and contact tracing; and a no-travel, two-day spring break (March 23-24), which will negate the need for a post-break quarantine period. When we return next semester, we must maintain our vigilance with respect to social distancing, mask wearing and hand washing. If all goes well, we expect the semester to end in late May, with final exams May 18-21. We anticipate hosting Commencement on Sunday, May 30, and will determine the celebration’s format, as well as the celebration for the Class of 2020, as we get closer to the spring.

We will be in touch with more specifics later this semester. These are challenging times, but I am heartened by the many ways that you have risen to these challenges. Thank you for all you are doing to care for yourselves and one another.

Sincerely,

Michael S. Roth, President

Deadline for Grading Mode Selection Extended

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This is a repost of the email sent to students by the Registrar on September 3rd.

Dear Students,

Please be informed for this semester the faculty have voted to extend the deadline for selecting the grading mode of a class that is already offered for student-option (A-F or Cr/U).  The new deadline is November 24, which is also the last day to withdraw from classes.

Sincerely,

Anna C. G. van der Burg, University Registrar

 

 

Boston Career Treks in March 2020 – Apply by 2/13 & 2/20

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The Boston Career Trek program begins on-campus and includes a day trip to Boston to meet with Wesleyan alumni at their places of work. Students will have the option to choose from treks in one of six different fields including sales/marketing, tech, health, journalism/media, education and visual arts. More information (including participating employers) is available on Handshake, and interested students should apply by Thursday, February 13.

Additional career trek opportunities this spring include the Yale Peabody Museum of Natural History, the Global Health & Innovation Conference, the Jackson Laboratory, and the 2020 MIT Sustainability Summit. These opportunities all have an application deadline of Thursday, February 20th.