Testing Reminder

Dear students,

I hope that you are settling into campus and getting back into your coursework!  First, let me offer a sincere thank you for your cooperation with our return to campus protocols.  I know, for many of you, getting a pre-arrival test was challenging but we believe the extra effort will help us get off to a safe and successful semester.   We had over twenty students isolate at home after receiving a positive pre-arrival test and conferring with Davison Health Center.   Despite high rates of positivity around the country, after almost a week of testing early indications are encouraging in that our on-campus positivity rate is under .30%.  The state mandated two-week arrival quarantine assists us in continuing to identify anyone who may have been exposed to COVID-19 prior to arriving on campus and reducing the likelihood of spread.  Wearing face coverings and maintaining physical distancing is critical to our success again this semester so please continue to pay careful attention to these measures particularly when getting meals around campus.

Each student is expected to test twice each week on either a Monday & Thursday or Tuesday & Friday schedule. Because frequent testing is critical to preventing the spread of COVID on campus, it is your responsibility to adhere to this schedule.  Please test either today or tomorrow and then starting next Monday, you will be allowed only 3 missed tests during the course of the semester after which you will be required to immediately leave campus for the rest of the term.  The importance of keeping to the testing schedule should be as important as attending your classes as we rely on everyone to keep the campus safe. If you must miss a test (for a reason such as a medical emergency or illness), it is your responsibility to alert the University to an upcoming lapse in testing via this form.

Please refer to the Testing web pages for the link to schedule your tests and the hours of operation. For the spring semester, the testing site will operate on Monday, Tuesday, Thursdays, and Friday from 9 a.m.–4:30 p.m. It will be closed on Wednesdays and weekends.

Finally, the community standards board (CSB) compiled a report from the fall semester cases, many of which were related to COVID agreement violations.  The members of the CSB wanted to be sure that everyone was aware of the kinds of cases and associated outcomes during the fall semester in the hope that we can collectively work together to reduce the kinds of incidents that put the campus community at greatest risk. Thank you in advance for all of your efforts to Keep Wes Safe for all of the students, faculty and staff who make up this community.

Sincerely,

Dean Rick Culliton

Dean of Students

Wesleyan University

Notes from the Class Dean – 2/5

Dear members of the Class of 2021,

I hope that all of you have taken the time to rest and enjoy winter break. Classes begin on Tuesday, February 9th, and I’m writing to follow up with some additional information/resources to help you start the semester well and successfully complete the drop/add period. You may also access this message on our class blog.

Enrollment

Starting on Saturday, February 6th you are required to enroll in the University. To enroll, login to WesPortal, click through the yellow alert banner at the top of the page, then click on the “Enroll Me” button. Please be aware that you will not be able to participate in drop/add until you have enrolled in the University. You must enroll in the University by Monday, February 22nd, at 11:59pm, EDT. You must do this regardless of whether you will attend classes in-person or remotely this spring.

In addition to enrolling, you must resolve any holds in your list of Action Items. To access your list, go to:

WesPortal > Enrollment Checklist & Addresses > Hold/Enroll

Instruction(s) on how to resolve each action item are provided on the page. Many action items can be resolved with a simple click of the mouse.

All action items must be resolved within the first week of classes. Please be aware that you will still be able to participate in drop/add even if you have unresolved action items (as long as you have already enrolled in the University using the “Enroll Me” button).

Change of Grading Mode

The last day to change the grading mode for courses with the Student Option is Tuesday, March 2nd by 5pm, EDT.

Digital Learning Tips for Classes and Drop/Add

Remember there are resources to help you navigate our online and hybrid learning environments. You may access a set of tips and resources to navigate the upcoming drop/add period and online learning through our class blog.

COVID-19 Campus Protocol for Students on Remote Study Status & Leaves of Absence

Students on remote study status are not permitted to visit campus for any reason during the Spring 2021 semester. This includes attending in-person classes, events, practices, meetings or visiting with students on campus, etc.

Students on medical, academic or non-academic leave must also adhere to the COVID-19 mitigation protocol to not visit campus for any reason during the Spring 2021 semester.

Additionally, the state of CT has a mandatory quarantine order in place for those traveling to any part of CT from other states on their list. You may access that information here: https://portal.ct.gov/Coronavirus/travel.

Senior Paperwork & Resources

I will begin sending reminders within the next few weeks to help you prepare to finish your last semester at Wes.

Please review the resources to help you prepare for completing your last semester and graduation. You may access the Senior Packet and more useful information on our class blog.

As of now, you should review your Credit Analysis Report, General Education Report, and Major/Minor Certification Forms in WesPortal. You may have already received an email from me about oversubscription. You may access more information about this here.

Check to make sure your full legal name is spelled correctly for your diploma. You may access information on how to confirm your diploma name here.

Additionally, don’t forget about programs and services offered by Gordon Career Center and the Cardinals Helping Cardinals program.

Commencement 2021

Commencement is scheduled for May 30th. Additional details about the format (e.g. in-person and/or virtual) will be available later this spring.

Class Dean Office/Appointment Hours

I am still working remotely until further notice, but I am accessible through email, appointment hours, etc. I will continue to conduct appointments through Zoom or Google Meeting, and my calendar is available through the following link for the duration of the Spring 2021 semester: https://tinyurl.com/deanleathers. I look forward to speaking with you soon!

Last year was difficult for so many of us, and we’re clearly not out of the woods yet. I’m hopeful for what is in store for us this year. And while uncertainty appears to be a hallmark of our present time, the love and care that we show for one another can be as well.

I wish you a wonderful start to spring classes, and do not hesitate to reach out with any questions or concerns moving forward.

All my best,

Dean Leathers

Arrival Day Testing – Spring 2021

Dear students,

We are looking forward to seeing many of you back in Middletown this week! As you work through your final preparations to return to campus, I write with important information on testing.

As you know, all students are required to take a COVID-19 PCR test within 5–7 days before leaving home and upload a negative test result to WesPortal. This is an important step to keep the campus community safe as people are returning for the second semester. We understand that some students have encountered difficulty with their test as a result of the winter weather. For those who are unable to get a pre-arrival PCR test result, at this point a rapid antigen test will suffice. In addition, Wesleyan will have limited capacity to administer a rapid COVID-19 test in addition to the required PCR test upon arrival.

If you find yourself without a test result prior to leaving home, please plan to arrive on campus at the time of your scheduled arrival test appointment and you will be directed to the West Dining wing in Usdan where you will first be directed to take a rapid test. If it is negative, you will go to Fayerweather to take a PCR test, and then will be directed to pick up the key to your residence. If the rapid test is positive, you will still take a PCR test but will need to immediately enter isolation for 10 days (per CDC guidance). More information on testing and isolation is available on the Keep Wes Safe website.

Thank you in advance for your cooperation as we all work together toward a safe start to the semester.

 

Sincerely,

Rick Culliton

Dean of Students

Chair, Pandemic Planning Committee

Updates to Dean’s List for Spring 2020 DELAYED

Good afternoon,

This is a quick note about pending updates to the Dean’s List for Spring 2020. New additions to the Dean’s List were calculated and scheduled to be added manually to the roster by September 30th. Unfortunately, there were unanticipated delays, but they should be resolved soon.

I’ve provided the amended policy/guidelines for review in case you have any lingering questions about eligibility. Note: these amended guidelines are only applicable to the Spring 2020 semester.

Students who earn a semester GPA of 93.350 or better will be named to the Dean’s List and will have a permanent transcript notation of this achievement. To be eligible, a student must have earned the GPA on at least 2.0 letter-graded credits at Wesleyan during the Spring 2020 semester and have no unsatisfactory or failing grades. Students with incomplete grades or outstanding credit will be evaluated after the grade and/or credit is posted to the Wesleyan transcript and, if eligible then, they will be added retroactively to the appropriate semester’s list. 

Many thanks again for your patience, and don’t hesitate to reach out with questions or concerns.

Take gentle care,

Dean Leathers

Updates to Dean’s List for Spring 2020 Scheduled for 9/30

Good evening,

This is a quick note about pending updates to the Dean’s List for Spring 2020. The incomplete deadline was this past Monday, and the final few rounds of grades will be available soon. New additions to the Dean’s List will be calculated and added manually to the roster by September 30th. I’ve provided the amended policy/guidelines for review. Note: these amended guidelines are only applicable to the Spring 2020 semester.

Students who earn a semester GPA of 93.350 or better will be named to the Dean’s List and will have a permanent transcript notation of this achievement. To be eligible, a student must have earned the GPA on at least 2.0 letter-graded credits at Wesleyan during the Spring 2020 semester and have no unsatisfactory or failing grades. Students with incomplete grades or outstanding credit will be evaluated after the grade and/or credit is posted to the Wesleyan transcript and, if eligible then, they will be added retroactively to the appropriate semester’s list. 

Many thanks for your patience, and don’t hesitate to reach out with questions or concerns.

Take gentle care,

Dean Leathers

COVID Testing Follow Up

This is a repost of the message Dean Culliton sent to students on August 26th.

 

Dear Students,

I am following up my message from last week about testing with a reminder for all of you.  Please use this link now to schedule a test for your arrival date/time to campus.  If you are planning to arrive over the coming days, it is essential that you schedule your test so we can anticipate the volume of tests on each day.

(Tips to troubleshoot scheduling link: Make sure you aren’t logged in as another user, log out of any browser that you may be in, log back into the Wesportal using your Wesleyan credentials, once on the testing page make sure you are using Eastern Standard Time

Additionally, for those of you who are already on campus, please go into the portal and schedule your 2nd and 3rd tests at this time.  This week you should be using the following possible frequency(Monday-Thursday) (Tuesday-Friday) (Wednesday-Saturday)(Thursday-Sunday)

We will have testing hours from 8AM-5:45PM Thursday, Friday, Saturday and Sunday of this week.

Beginning on August 31, we would like for each of you to shift to either Monday-Thursday or Tuesday Friday as we won’t have weekend hours the following weekend. You can also schedule your tests for next week at this point as well.

Read below for more details on the testing process.

Best, Dean Rick


From: Rick Culliton <announcement@wesleyan.edu>
Reply-To: announcement@wesleyan.edu” <announcement@wesleyan.edu>
Date: Thursday, August 20, 2020 at 11:18 AM
Subject: COVID-19 Testing and Next Steps

Dear students,

I am writing with information about your return to campus and the University’s plans for COVID-19 testing.

Students, faculty, and staff will schedule their tests for COVID-19 at covidtesting.wesleyan.edu or within their WesPortal in the COVID-19 Resources bucket. Users can select a preferred date and time for testing and once a test has been booked, the user will receive an email confirming the upcoming appointment.

Wesleyan, along with more than 50 other colleges and universities, had planned to use software developed by CoVerified to assist with scheduling tests, delivering results, and more. This software is not yet ready to be used. Wesleyan will deploy CoVerified if and when we are confident that it will meet the expectations of our students, faculty, and staff.

The Testing Process

All of the testing will take place under a large tent on Andrus Field, with six-foot distancing enforced. We will have medical staff on site to assist with the testing process. The testing processinvolves a self-administered nasal swab that should take three to five minutes to complete. Please be patient as we expect there may be some delays in getting everyone accustomed to the process. Learn more about our testing partner, the Broad Institute.

Here are the next steps for you:

  • Read and consent to participate in COVID-19 testing on campus via your WesPortal as a condition of returning to campus for the fall semester. You will receive email confirmation after you submit your consent form. Please be prepared to show testing staff an electronic or a paper copy of this confirmation the first time you come to the testing tent.
  • Where possible, complete a COVID-19 test at home within 72 hours of returning to campus. Email a copy of your result (a photo is fine) to healthforms@wesleyan.edu. If your test comes back positive, you have symptoms, or you have a known COVID-19 exposure, please stay home. Contact your primary care physician, and inform Wesleyan’s Health Services medical staff. You will not be permitted to come to campus until you have been medically cleared.
  • Update your personal contact information and emergency contact information in WesPortal. We need to be sure that the mobile number we have on file is correct.
  • Schedule an appointment for your first test upon your arrival to campus. To do this, please visit covidtesting.wesleyan.edu. You will be prompted to log in to your WesPortal. (If you are already logged in to your WesPortal, you can get to the site by clicking “Schedule COVID-19 Test” in the COVID-19 Resources bucket.) You can select a preferred date (it should be the day you arrive on campus) and time for testing. Once a test has been booked, you will receive an email confirmation of the upcoming appointment.
  • Please remember that while we have staggered the arrival of students over the week of the August 24 to reduce congestion on campus, there are a limited number of testing slots each hour, so please be patient if you aren’t able to schedule an appointment at your preferred time.  You will need to complete the test prior to going to your residence hall to pick up your key.  (If you arrive after the testing site closes for the day, you will be directed to Public Safety to pick up your key and you will be required to get your first test when the testing center opens the following morning.)
  • Students will be tested twice per week. Tests should be scheduled at least three days apart, and individuals are encouraged to adhere to a regular testing cadence (e.g., Monday/Thursday, Tuesday/Friday). Appointments are scheduled for 15 minutes.
  • The expected turnaround time of test results is 24 to 36 hours. You will be able to access your test results through a portal on the Broad Institute’s website. When your results are ready, you will receive an email containing a link to click, which will take you to a login on the Broad Institute’s website. The first time you log in, you will need to verify your local address and phone number (mobile number, if you have one). Once you complete authentication, you will set up a password and be able to access your test results.
  • Any student who receives a positive test result will be contacted by a member of Health Services to inform them of the result, assess how they are feeling, and guide them through the next steps. In the rare instance that the student is having worrisome symptoms, they will be transported to Middlesex Hospital for further care. Otherwise, they will be asked to stay in place until arrangements for isolation can be made. The student will be isolated for at least 10 days from the time that the test was conducted and/or the onset of symptoms. Food will be delivered twice daily, and Health Services staff will conduct daily wellness checks.

We know you may have additional questions about testing. Dr. McLarney and I are hosting a Testing webinar for students today at 1 p.m. to answer your questions. Learn more about our plans for testing, and see a checklist of everything you should do before arriving on campus.

Thank you in advance for your cooperation.

Sincerely,

Dean Rick Culliton

Dean of Students

Chair, Pandemic Planning Committee

Wesleyan University

Preparing for Your Thesis Virtual Info Session Recording Now Available! 4/16

Flyer for Preparing for Your Thesis Virtual Info Session

Preparing for Your Thesis Virtual Info Session Recording

Honors-Thesis Info Session Handout

Many thanks to our panelists:

  • Tanesha Leathers, Dean for the Class of 2021, Office of Academic Advancement
  • Susan Krajewski, Senior Associate Registrar, Registrar’s Office
  • Jennifer Rose, Professor of the Practice in the Center for Pedagogical Innovation and the Quantitative Analysis Center, Director of the Center for Pedagogical Innovation , Director of the Institutional Review Board (IRB)
  • Lori Gruen, William Griffin Professor of Philosophy, Professor in Feminist, Gender, and Sexuality Studies, Professor in Science in Society, Coordinator for Animal Studies
  • Andrew White, Caleb T. Winchester University Librarian, Olin Library
  • Kendall Hobbs, Research Librarian and Coordinator of Research Services, Olin Library
  • Bonnie Solivan, Academic Technologist, Information Technology Services (ITS)